1. Permits are for a maximum of 12 months. 
2. The number of permits issued per site will be determined by Latrobe City Council.
3. Latrobe City Council reserves the right to restrict training, or withdraw use for community/major events and/or conduct repair/maintenance works.
4. A permit does not grant exclusivity of the designated area. The area must remain accessible to the general public and Latrobe City Council maintenance staff at all times.
5. Latrobe City Council may collect feedback and if complaints are received, review or withdraw the permit.
6. Use of advertising like the display of A-frames and/or banners is to be requested in writing and requires council approval. 
7. Any damage/loss on Latrobe City Council property whilst conducting sessions will require all repair/replacement costs to be met by the Hirer. If costs are not met, the permit will be cancelled.
8. If cleaning is required all cleaning costs are to be met by the Hirer. If costs are not met, the permit will be cancelled.
9. The Hirer must:
   1. carry permit during session
   2. have access to a mobile phone, an emergency contact list and a first aid kit
   3. leave areas clean and rubbish free after each session
   4. ensure all waste and recycling is removed and is correctly disposed
   5. satisfy all Occupational Health and Safety legislation and regulations, and
      1. apply sun smart practices
      2. inspect the area for risks/hazards before each session
      3. remove risks/hazards or alter session to avoid them
      4. report risks/hazards/issues/incidents/injuries on site to Latrobe City Council
      5. keep a log book of any injury’s sustained by participants
      6. have a risk management plan which includes safety procedures and response to emergency situations
      7. ensure activities do not dominate and/or obstruct any stairway or pathways
   6. operate activities within the area specified on the permit
   7. ensure activities are not within 10 metres of any Latrobe City Council owned infrastructure including buildings, playgrounds, public toilets, cricket nets, fencing, monuments or public sculptures
   8. Not operate in close vicinity of resident properties.
   9. comply with any relevant legislation, regulations and local laws
   10. ensure noise created by training activities cannot be heard from residential properties and comply with the EPA noise control guidelines
   11. always be considerate of other reserve users and adjacent residents
   12. only provide activities for which they are qualified
   13. manage activities to minimise wear and tear on grassed areas, including rotating within the booked area and/or alternating activities on sports-specific surfaces, e.g. football/cricket field, soccer pitch, basketball/netball/tennis courts etc
   14. ensure that any equipment does not create a risk/hazard or obstruction to both participants and non-participants
   15. not sell services or products on the open space
   16. not set up and/or attach equipment to trees and/or infrastructure including but not limited to: marquees, weight bench, weight stacks, stationary bikes, punching/boxing bags, treadmills, steppers, tyres
   17. ensure vehicles are not on sporting fields/recreation reserves/parks/gardens
   18. not use floodlights
   19. not block off areas with structures or barricades
10. Permission for the hirer to use their own battery powdered lights may be requested in writing to Latrobe City Council.
11. The request for use of light is to be outlined on the risk assessment, including amount, positions and specifications. Only battery powered portable lights will be approved.
12. Latrobe City Council does not accept liability for any injuries incurred and shall not be responsible for any property left on the site or any loss of property.
13. Maximum number of open space allocations is three per permit.

Fees

Fees are listed on the application form.  Invoices will be issued monthly.

A bond may be required and payable for the use of parks and reserves. You will be advised when the permit application is approved if a bond is required.

Public liability insurance

Public Liability Insurance will be required to the value of $10 million.  A copy of the Public Liability Insurance must be submitted with the application form.

Termination of permit

Latrobe City Council reserves the right to cancel and terminate a Hirer’s permit if deemed appropriate.

If a Hirer is found in clear breach of the permit conditions then Latrobe City Council will:

1. Phone the Hirer and request they comply with their permit
2. Issue a ‘notice to comply’ final warning letter to the Hirer
3. Cancel the permit and request they cease to operate with Latrobe City Council.
4. If a Hirer is found conducting commercial training activities on a Latrobe City Council reserve without a permit then an immediate fine will be issued.

The Hirer has the right to object to the cancellation of a permit in writing to the Chief Executive Officer.

Any Hirer that has had a permit terminated in the current year will be ineligible to apply for a permit for the following financial year.

Permit fees will not be refunded at any time.