Approval date: 30 June , 2025

Background

Generative artificial intelligence (AI) refers to technology that can produce human-like text, images, or other media content using AI algorithms. This is relatively new and developing technology that assists the user to:

summarise long-form texts;

• answer questions;
• translate text into another language, simple language, etc;
• create draft content; and
• write code.

It is critical that the use of these technologies is undertaken in a safe, respectful manner, and compliant with guidelines and best practices for the responsible and secure use of generative AI within Latrobe City Council’s (Council’s) legal obligations and ethical standards.

Objectives

This policy contains guidelines and best practices for the responsible and secure use of generative AI within Council. This policy is in place to protect the Council’s and its customers’ and partners’ data privacy and ensure generative AI is used in an ethical and responsible manner.

Scope

This policy applies to all councillors, employees, contractors, and third-party individuals who have access to publicly available generative AI technologies or are involved in using generative AI tools or platforms on behalf of Council.

Further Information:

View the full policy;