School Holiday Program

How to enrol and request a booking

Before you start you will need access to your email: 

Enrol online - An enrolment form must be completed for all bookings

Winter School Holiday Care Booking Request and Permission Form - This form is updated each program and must be completed

Once these forms have been submitted you will receive confirmation of your booking within two business days via email from our friendly Family Services Administration Team

For enquiries phone Family Services Administration on 5135 8700.

Availability will be confirmed via email.


The School Holiday Program is available for primary school aged children and is located at:

Moe P.L.A.C.E
Ted Summerton Reserve 37-39 Vale Street, Moe

The program runs during the school holidays from 8am to 6pm and provides planned activities and excursions/incursions based on the children’s interests and learning opportunities. 

For further information please contact Family Services Administration Team on 5135 8700.

Winter School Holiday Program

Additional activities offered every day during the program:

  • Schoolies Room: Technology, dramatic play, construction space & music and movement
  • Stadium & Outdoor Areas: Stadium and oval sports (such as basketball, table tennis, soccer), swings, climbing frames, sandpit, mud pit & gardening.
  • Retreat Room: Conversation and reading space, including personal space pods & sensory spaces.
  • Creative Arts Room: Painting, drawing, and other art experiences.

Monday 1st July

  • Welcome Back Breakfast: A selection of ham and cheese croissants and yummy warm waffles with golden syrup and ice-cream to enjoy together while we get to know all our friends within the program.
  • Henna Painting with Miss Monica: Miss Monica will share the history of Henna Painting while inviting you to have a Henna painting done of your very own using face & body paints.

Tuesday 2nd July

  • Water Safety Program & Swimming at Moe/Newborough Leisure Centre Excursion: Enjoy a fun water safety program in the heated pool while having fun with friends.
  • Basketball and warm winter lunch at Moe/Newborough Leisure Centre Excursion: Warm up with a game of basketball in the leisure centre stadium and enjoy a warm winters lunch of chicken noodle soup and fresh warm rolls along with sausage rolls and party pies.

Wednesday 3rd July

  • BRICKS 4 KIDZ Incursion: Educational play programs provide an extraordinary atmosphere for students to build unique creations and have loads of fun using LEGO Bricks.
  • Marvellous Mitten Creations: Design and decorate your very own pair of mittens for winter using a variety of creative materials.

Thursday 4th July

  • Wyncity Bowling Fun & Lunch: Children are invited to enjoy one game of bowling fun before heading off to the dining area for nuggets and chips for lunch.
  • Wyncity Mini Golf: Enjoy a game of Mini Golf fun with friends at Wyncity Bowling.

Friday 5th July

  • Balloon Snow Globe Creations: Take funny photos and place them into your very own snow globe with glittering snowflakes.
  • Friendship Bracelets: To celebrate the upcoming International Day of Friendship let’s get together to acknowledge and enjoy our friends within the school holiday program by creating beautiful friendship bracelets to take home and cherish.

Monday 8th July

  • Wheels Up: Bring along your scooter or bike and helmet as we scoot and ride around Ted Summerton Oval.
  • NAIDOC Week Celebrations with Nannette: Our very popular visit from Nannette is back where she teaches us all about the aboriginal culture through cooking, stories and art as we celebrate NAIDOC Week.

Tuesday 9th July

  • Scarf Making: Let’s learn about how sewing machines work and create our very own scarf. Choose your design then have a go at hemming your scarf to keep you warm for the winter.
  • Mr Peavey’s Sports Session in the Stadium: Building on team work Mr Peavey invites us to develop our gross motor skills through lots of fun and engaging sports sessions in our sports stadium.

Wednesday 10th July

  • Gumbuya World Excursion: Have fun visiting all the wild life at Gumbuya World and learning all about our native animals before enjoying a picnic lunch and a play at the Gumbuya World park.

Thursday 11th July

  • Build a Bear Incursion: Back by popular demand, children can create their very own bear with love heart inserts and birth certificates to take along to our afternoon teddy bears picnic on the oval.
  • Teddy Bear Mask Making and Picnic on the Oval: Using our creative skills, children can make teddy bear masks to wear and enjoy a picnic outside with their very own bears they created.

Friday 12th July

  • Subway Lunch Date Excursion; Let’s travel to Warragul to enjoy a lunch date together Subway. Children can create their very own subway lunch with a drink and a cookie of their own choice whilst learning about the importance of healthy eating and making healthy choices on a fun and social excursion within our local community before heading off to the movies.
  • Movie Time at Warragul Cinemas Excursion: Enjoy a movie at Warragul Cinemas with your choice of popcorn, chips, water or lemonade.

Fees 2019/2020

The 2019/2020 fees and charges are:

  • Fee $74 per day.
  • Eligible families can receive Child Care Subsidy (CCS) by applying directly to the Family Assistance Office (FAO) on 13 61 50 prior to commencement of the program.
  • Excursion/Incursion Levies are an additional $15.50 for local trips and $20.50 for trips outside Gippsland. These fees are non-CCS reducible and will be billed to your account.

Absences and cancellations

You will be charged 100% of the fee for all absences, unless your child is unwell and you provide a medical certificate. 

Please note to make any cancellations, you must call School Holiday Program Admin on 5135 8700 and speak to our team or leave a message.

Child Care Subsidy & Accepting the Complying Written Agreement

CCS is a subsidy provided by Department of Human Services (Family Assistance Office (FAO)) to parents of children in approved care. School Holiday Program is an approved service where CCS is applicable.

Parents are required to contact the Department of Human Services - Family Assistance Office to obtain a Customer Reference Number (CRN) for each child and parent, prior to completing the School Holiday Program enrolment form. 

Before you can receive the Child Care Subsidy (CCS), you will need to login to your Xplor account in a Google chrome web browser and accept the Complying Written Arrangement (CWA) which will then send your child’s bookings to your MyGov app for approval through Centrelink so  that the CCS can be applied.

Families new to the School Holiday Program will receive an email to create a password for their Xplor account and we will send you step by step instruction on how to accept the CWA in your booking confirmation email.

Families who have used the Program in January 2019 will still have access to their Xplor account and will need to accept the new CWA from a Google chrome web browser before commencement of the program to ensure you receive the CCS.

School Holiday Program Provider Number is: 555 011 014C.

For more information on CCS you can visit the nearest Department of Human Services FAO Office or by telephone 13 61 50 or visit

Statements and invoices

Statements and invoices are sent out after the program via text message and payment is required within 14 days from issue date.

Payments can be made via BPAY, other options will be included on the invoice.

Overdue accounts

All outstanding account balances with Latrobe City Council must be paid in full before booking. Your booking cannot be confirmed until the outstanding account is paid.

For information regarding your account phone Accounts Receivable on 1300 367 700

Be prepared

Cold Weather Clothing

Please pack a warm jacket & clothing so the children can still enjoy the outdoor program offered to them daily


Children must bring a healthy lunch and adequate snacks for morning and afternoon tea.
We recommend sandwiches, cheese, yoghurt, fruit and rice cakes or crackers. There is a fridge available for food storage.

Please refrain from packing nuts or nut products and eggs in your child’s snacks and lunches.

Drink bottle

Children must bring a labelled drink bottle for water.
Children are not permitted to purchase their own food or drinks from vending machines or kiosks.


All medications must be signed in at the start of each day with a medication form.

Medication must be in original packaging with child’s name and dosage clearly marked on package.

This is especially important for staff to be able to support your child’s individual needs during the program and on excursions e.g. Ventolin.

Emergency Evacuation Procedure

Educators and children will practice an emergency evacuation drill to follow all required procedures and processes. This includes the initial warning and steps to successfully evacuate the stadium. The children will then reflect on what 'we did well', 'what we need to do better' and program staff will evaluate this process.