2020 STEM Exchange Program

Latrobe City Council is seeking expressions of interest from local students to participate in the 2020 Science, Technology, Engineering & Maths (STEM) Exchange. The program is an initiative which has emerged from Latrobe City Councils two Sister City relationships in Taizhou, China and Takasago, Japan.

The expression of interest process seeks to identify up to 8 young residents (year 9 to 12 students in the 2020 school year) from across Latrobe City, who are interested in pursuing studies in STEM areas, to form a team. The team will participate in a short-term international exchange program in Taizhou, China and Takasago, Japan during the March/April 2020 school holidays.

Key Requirements:

  • Be a worthy Latrobe City Ambassador
  • Complete all mandatory compliance documentation
  • Commit to STEM program
  • Provide proof of residence in Latrobe City
  • Actively participate in fundraising initiatives
  • Attend information sessions
  • Attend pre-departure briefings
  • Attend Cultural Awareness sessions
  • Act as a Latrobe City Council international relations ambassador following the exchange
  • Promote the STEM Exchange Program both pre and post exchange

2020 STEM Exchange Program application forms(PDF, 851KB)are available from Latrobe City’s Traralgon, Morwell and Moe Service Centres, the Churchill Community Hub, and online.

Expressions of Interest must be received by 11pm Sunday 15 December 2019.

Apply Now

 

 

Background to the Exchange Program

Latrobe City is committed to an International Engagement and Investment program for our community. Key pillars for that program include international exchange and cooperation in the fields of economy, trade, science and technology, cultural exchange, education, sports, health and people.

Latrobe City, through valued partnerships with local community groups, sporting associations and the Latrobe City Youth Band has facilitated over 600 young people from Latrobe City to experience Japanese and/or Chinese culture through exchanges with our Sister Cities.

These exchange programs have been a valuable experience for students and accompanying adults to learn and appreciate diverse cultures through grass-roots relationships.

Purpose and objectives of the Exchange Program

The purpose of the program is to continue strengthening the links between Latrobe City Council and our Sister Cities.

Program objectives

International exchange programs are an investment for life. The experience can be beneficial in many different and valuable ways:

  • Get to know how others live and come to see the world from another perspective
  • Test yourself and acquire independence and maturity
  • Make new friends and appreciate old ones even more
  • Gain experience and develop STEM skills
  • Become more tolerant to social and cultural diversity
  • Learn about the world first hand

School Age Group

The program allows for a maximum of eight young residents from year 9 to year 12 in 2020 from across Latrobe City, who are interested in pursuing studies in STEM areas.

2020 STEM Exchange Program descriptions

The aim of the STEM exchange program is to increase the awareness by young residents of opportunities that exist now and into the future in the STEM areas. This will allow young students to make better informed choices to study STEM related subjects while at secondary school and then continue that study into higher education.

This program will be an extremely valuable experience for team members to learn and appreciate diverse cultures through grass-root relationships, which is an essential element of world peace.

It will provide young people from a range of socio-economic backgrounds within Latrobe City an opportunity to develop and demonstrate their STEM and personal skills on the international stage.

The team members undergo a selection process, cultural awareness program, training sessions and fund raising for the tour, culminating in an overseas tour to Latrobe’s Sister Cities Taizhou China and Takasago Japan.

Latrobe City Councils Sister City will play a significant support role with hosting the team and arranging homestays for up to 4 nights.

Financial and Resources Implications

The estimated cost for each individual to participate in the exchange is approx. $4,500.00 of which Council will contribute $1000.00 in sponsorship to each participant.

The $4,500.00 is attributed to the following expenses:

  • Airfares
  • Taxes
  • Insurance
  • Bus/rail travel
  • Accommodation
  • Uniforms

To cost mitigate the exchange it is expected that individuals seek corporate sponsorship and undertake fundraising activities to reduce individual expenses. To reduce the effect of disadvantage, two places will be fully-funded by the Latrobe City Council for students whose parent/guardian holds a current healthcare or pensioner concession card naming the student.

Roles and Responsibilities

Sister Cities

Latrobe City Councils sister cities will play a significant support role in hosting the team including arranging homestays, school visits and cultural activities.

Latrobe City Council

Latrobe City Council’s International Engagement and Investment team will coordinate the exchange program in conjunction with support from our Sister Cities and participating students. Key responsibilities include:

  • Provide sponsorship to each student $1000.00
  • Communicate with Sister Cities
  • Assist in the planning of itinerary and travel arrangements
  • Information sessions
  • Pre-departure briefings
  • Cultural Awareness sessions / information
  • Regular updates
  • Support fundraising initiatives
  • Council Officers to accompany the tour

STEM Team Personnel

The team Manager will play a significant role in supporting students with the coordination of the STEM Exchange. Key responsibilities include:

  • Coordination and conducting of pre-departure training sessions
  • Assist the Organising Committee with a well-coordinated fundraising program
  • Actively participate in fundraising initiatives
  • Promote the STEM Exchange Program both pre and post exchange
  • Ensure all participants meet all travel and medical requirements
  • Support Latrobe City Council with the coordination of the exchange and welfare of team members whist on exchange

Individual Participants

Individuals who participate in Latrobe City Council’s 2020 STEM Exchange Program will have the following key responsibilities:

  • Be a worthy ambassador
  • Commit to STEM program
  • Complete all mandatory compliance documentation
  • Provide proof of residence in Latrobe City
  • Actively participate in fundraising initiatives
  • Attend information sessions
  • Attend pre-departure briefings
  • Attend Cultural Awareness sessions
  • Act as a Latrobe City Council international relations ambassador following the exchange
  • Promote the STEM Exchange Program both pre and post exchange

Selection Process

Written applications to be submitted outlining STEM skills and interests.
A selection panel will consist of a representative of the Latrobe City International Relations Advisory Committee, Councillor/s and Latrobe City officer/s.
The selection process will consist of an interview to determine their suitability of a worthy Latrobe City Ambassador.

Fundraising

A support group of at least 3 adults/parents will be required to assist with a well-coordinated fundraising program.  The total cost of this exchange will be covered by funding raised through sponsorship, fundraising and individual contributions.

Accompanying Adults

Up to 2 Latrobe City staff members will be required to accompany the tour to provide support for protocol, interpreting and tour management of the exchange group.