Commercial and Retail Development Planning Permit Application Checklist

A planning permit may or may not be required for the use and development of land. Before you start, the following information should be confirmed with a Council Planner:

  • If a planning permit* is required
  • If other planning controls or conditions apply
  • If an application can be made under VicSmart*

If a planning permit is required, a planning permit application must be lodged with Council for assessment and accompanied with the following information:

Forms fees and documents

  • Completed Planning Permit Application form
  • Paid Planning Permit Application fee
  • Copy of title dated not more than 60 days old including:
    • Plan of Subdivision or Title Plan
    • Restrictive Covenants (if any)
    • Section 173 Agreements (if any)


  • Three copies of plans including (but not limited to):
    • Drawn to scale
    • One A3 size copy
  • Site Plan including:
    • North point
    • Boundaries and dimensions of the site
    • Adjoining roads
    • Relevant ground levels including earthworks (cut and fill)
    • Existing or proposed easements and services
    • Location and layout of existing and proposed buildings, works and advertising signs including setbacks to boundaries
    • Location and use of buildings and works on adjoining land
    • All existing and proposed fences including location, height and materials
    • All existing and proposed access points, driveways, car parking, bicycle parking and loading areas including dimensions and surface materials
    • Footpath trading including table and chair locations and numbers (if proposed)
    • Existing and proposed landscape areas
    • Garbage and recycling disposal and storage
    • Wastewater treatment areas
  • Floor Plan including:
    • North point
    • Existing and proposed building layout including dimensions and floor areas
    • Area for the sale or consumption of liquor outlined by a red line (if proposed)
  • Elevation Plan including:
    • Maximum height of buildings and works from natural ground leve
    • Doors and windows
    • Colours and materials of buildings and fences


  • Written response including (but not limited to):
    • Existing (or former) and proposed use of land
    • Type of business and operation activities
    • Staff and patron numbers
    • Operation hours
    • Mitigation measures to minimise adverse effects to surrounding land uses activities from noise, dust odour, chemical use and storage, farm machinery, traffic and operation hours
  • Liquor Licence details (if proposed), see Licensed Premises checklist
  • If a sign is proposed, see Sign checklist

Other requirements (confirm if required)

  • Planning Report including a response to:
    • Relevant zone
    • Relevant overlays
    • Relevant state and local planning policy
    • Relevant particular provisions
  • Feature Survey prepared by a qualified Land Surveyor
  • If subdivision is proposed, see Subdivision checklist
  • Carparking and Demand Assessment and Traffic Impact Assessment by a qualified Traffic Engineer
  • Bushfire Management Plan
  • Cultural Heritage Management Plan
  • Waste water treatment details
  • Other site conditions may apply
  • Other requirements may apply i.e. VicRoads, relevant water authority, CFA
  • Any relevant correspondence from other agencies

Terms explained

Planning: Planning covers a broad range of issues, but is essentially about the control of the construction, growth and development of towns, cities and urban areas.
More information: Planning in Victoria website

Planning Permit: A planning permit is a legal document that allows a certain use and/or development on land. A planning permit is not a building permit. You may need to obtain both a building permit and a planning permit.
More information: Planning in Victoria website

Planning Scheme: Under Victoria's planning system, local councils and the State Government develop planning schemes to control land use and development. They contain planning policies, zones, overlays and other provisions that affect how land can be used and developed.
More information: Planning in Victoria Website

VicSmart: a streamlined assessment process for straightforward planning permit applications. Key features of VicSmart include:

  • a 10 day permit process
  • applications are not advertised
  • information to be submitted with an application and what council can consider is pre-set
  • the Chief Executive Officer of the council or delegate decides the application.

More information: Planning in Victoria website


Planning permit applications may be lodged by:

  • post to: Statutory Planning, Latrobe City Council, PO Box 264, Morwell 3840
  • in person at: Latrobe City Corporate Headquarters, 141 Commercial Road, Morwell


This checklist is a trial undergoing review by May 2018. Feedback on the checklist to Council is welcome. The checklist has been prepared to assist with the satisfactory information required to be submitted with a planning application. An initial assessment will be undertaken upon receipt of the application to ensure that the information is satisfactory in accordance with the Planning Scheme and Planning and Environment Act 1987 (Victoria). Please note that additional information may be required after the completion of the initial assessment. This publication may be of assistance to you but the State of Victoria and Local government authorities (Latrobe City, Baw Baw Shire, Wellington Shire) and its employees do not guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore disclaims all liability for any error, loss or other consequence which may arise from you relying on any information in this publication.