Application Fee Refund Policy

Adopted by Council: 20 August 2012

Policy goals

The aim of this Policy is to calculate the amount of refund payable with respect to an application, when a request is received in writing to withdraw that application.

An application includes a building permit application, report and consent application, temporary siting approval, section 173 agreement, property information request, building file information request and similar fees and charges.

Policy implementation

  1. An application or building permit to carry out building work within the municipal can be withdrawn by a request in writing to the Municipal Building Surveyor from either the applicant or the subject property owner.  The refund will be calculated as follows:
    1. If the application fee has been received but not processed and no written correspondence has been circulated - 75% of application fees excluding GST (if applicable) are refundable.
    2. If the application fee has been received, the application processed and written correspondence has been circulated but no formal written decision has been issued - 50% of application fees excluding GST (if applicable) are refundable.
    3. If an application (other than a building permit) has been decided and written correspondence issued – no refund is payable.
    4. If a building permit has been issued and no work has commenced on the proposed construction - 25% of the application fees excluding GST, lodgement fees, property information fees, statutory levies (if applicable) and other disbursements are refundable.
  2. In addition to the above, a building application for building work outside the municipal boundaries can only be withdrawn if a termination of an appointment is received from the Building Commission pursuant to Section 81 of the Building Act 1993.
  3. If an application is refused - no refund is payable.
    Note:  The applicant or the subject property owner shall be given the opportunity to withdraw a building permit application prior to the application being refused.

This policy has been reviewed after giving proper consideration to all the rights contained within the Charter of Human Rights and Responsibilities Act 2006; and any reasonable limitation to human rights can be demonstrably justified.