How we pay you

Purchase orders

You must quote a purchase order on your invoice or your payment may be delayed.

You must obtain a purchase order number from the officer requesting your goods or services. Purchase Order Terms and Conditions(DOC, 329KB)

Tax invoice

If you have an ABN the name on your invoices must be the same as the name registered with the Australian Securities & Investments Commission (ASIC); OR

you must provide proof of your trading name(s) registered with the Australian Taxation Office for taxation purposes. Otherwise, payment of your invoices may be delayed until verified or if paid, withholding tax will be deducted at the statutory rate.

Each invoice you submit for payment must have a unique number printed on it and must not be duplicated.

Our standard terms for payment are 30 days from the receipt of a valid invoice unless mutually agreed or stated on the Purchase Order. All payments are made by electronic funds transfer (EFT). We will forward a remittance advice by email on the day payment is transferred to your bank account.

You can email your invoice to accpay@latrobe.vic.gov.au

or mail to:

Accounts Payable
Latrobe City Council
PO BOX 264
Morwell VIC 3840

If you have an Australian Business Number (ABN) and if you are registered for GST

In addition to any other information specified on Latrobe City Council’s purchase order, suppliers who have an ABN and are registered for GST, MUST submit a complying Tax Invoice;

For invoices where the total amount payable is less than $1,000 they must include:

  • Australian Business Number (ABN) of the supplier;
  • GST inclusive price of the taxable supply;
  • words ‘Tax Invoice’ stated prominently;
  • date of issue of the tax invoice;
  • name of the supplier;
  • brief description of each thing supplied; and
  • quantity of the goods or the extent of services supplied, and when GST payable is exactly 1/11th of the total price, either a statement along the lines of ‘the total price includes GST’, or the GST amount clearly stated.

For invoices where the total amount payable is greater than $1,000 they must include:

Australian Business Number (ABN) of the supplier;

  • GST-inclusive price of the taxable supply;
  • words ‘Tax Invoice’ stated prominently;
  • date of issue of the tax invoice;
  • name of the supplier;
  • name of the recipient (purchaser);
  • address or the ABN of the recipient (purchaser):
  • brief description of each thing supplied; and
  • quantity of the goods or the extent of services supplied, and when GST payable is exactly 1/11th of the total price, either a statement along the lines of ‘the total price includes GST’, or the GST amount clearly stated.

Contact us

Phone: 1300 367 700
Email: accpay@latrobe.vic.gov.au

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