How we pay you

Payment

Standard terms for payment are 30 days from the receipt of a valid invoice unless mutually agreed or stated on the purchase order. All payments are made by electronic funds transfer (EFT). A remittance advice will be send by email on the day payment is transferred to your bank account.

You can email your invoice to accpay@latrobe.vic.gov.au

or mail to:

Accounts Payable
Latrobe City Council
PO BOX 264
Morwell VIC 3840

Tax invoice requirements

  • A purchase order number must be quoted on your invoice to avoid  payment delays.
    Get a purchase order number from the officer requesting your goods or services (Purchase Order Terms and Conditions).
  • If you have an ABN:
    • the name on invoices must be the same as the name registered with the Australian Securities & Investments Commission (ASIC); OR
    • you must provide proof of your trading name(s) registered with the Australian Taxation Office for taxation purposes
    Otherwise, payment of your invoices may be delayed until verified or if paid, withholding tax will be deducted at the statutory rate.
  • Each invoice you submit for payment must have a unique number printed on it and must not be duplicated.

In addition to the above, suppliers who have an ABN and are registered for GST, MUST submit a tax invoice.

For invoices where the total amount payable is less than $1,000 they must include:

  • Australian Business Number (ABN) of the supplier
  • GST inclusive price of the taxable supply
  • words ‘Tax Invoice’ stated prominently
  • date of issue of the tax invoice
  • name of the supplier
  • brief description of each thing supplied
  • quantity of the goods or the extent of services supplied, and when GST payable is exactly 1/11th of the total price, either a statement along the lines of ‘the total price includes GST’, or the GST amount clearly stated

For invoices where the total amount payable is greater than $1,000 they must include:

  • Australian Business Number (ABN) of the supplier
  • GST-inclusive price of the taxable supply
  • words ‘Tax Invoice’ stated prominently
  • date of issue of the tax invoice
  • name of the supplier
  • name of the recipient (purchaser)
  • address or the ABN of the recipient (purchaser)
  • brief description of each thing supplier
  • quantity of the goods or the extent of services supplied, and when GST payable is exactly 1/11th of the total price, either a statement along the lines of ‘the total price includes GST’, or the GST amount clearly stated.

Contact us

Phone: 1300 367 700
Email: accpay@latrobe.vic.gov.au

Related Links

Related Documents