Accounts Payable

Our commitment is to provide a prompt service delivery. We provide the following information to our customers, to ensure prompt response to your queries.

Accounts Payable

All payments must be presented to Council, to be approved for payment, before they can be released to you.

This usually occurs at the Council meeting held on the first Monday of each month. All payments are released the following day. You must submit your invoice(s) at least two (2) weeks prior to this Council meeting in order to meet the cut off date, as listed below.

Make sure you have obtained an official purchase order and quote the number of the purchase order on your invoice.

If you have not been given a purchase order ask for one or ensure that you have the name of the Council Officer, requesting your goods or services, clearly marked on the invoice.

Ensure your invoice is GST compliant. It must have:-

1. The words 'Tax Invoice' clearly marked
2. ABN (Australian Business Number)
3. The invoice must be dated
4. The GST component of the invoice is clearly shown OR the wording 'GST inclusive' is next to the total amount of the invoice

PLEASE NOTE: All payments from Latrobe City Council are made by EFT.

There are many benefits with EFT, such as immediate cleared funds (cheques require 3 – 4 days clearance time), no mail delays as well as no trip to, or waiting in bank queues to cash your cheque.

Payment by EFT today has become standard business practice. Financial institutions no longer welcome paper transactions and this is reflected in the ever increasing charges for processing cheques.

If you have not already done so, it would be appreciated if you would complete and return the attached EFT Authority Form to our Accounts Payable Team as soon as possible to avoid any delay in remitting any future payments to you.

Forms

• EFT Authority Form (PDF, 30KB)

Supplier and Contractor Deadlines for Payment

Upcoming cut off dates:-

JULY 2008 - JUNE 2009

NOTE: All invoices are required to reach Latrobe City Council by the closing date, so invoices can be distributed to council's responsible officers for authorisation, to ensure payment can be processed by the next council meeting.